records management policy statement

Auditing, to record the editing and viewing history of each employee-related document. endstream endobj 165 0 obj <. 2 policy statement. õïBBÚ³_~�ü` U…A (b) The Records Management Programme is the management framework, which includes the people, and the recordkeeping and/or information systems required to manage and maintain full, authentic, accurate and accessible records over time. 2.2 The following broad principles apply to the record keeping and records management Records Management Policy 1. 10 historical records. Retention, to ensure that work-in-progress content is not kept for an unnecessarily long ti… The university requires that its records be managed in a systematic and logical manner according to plans developed by the schools and divisions that maintain university records. Policies can be implemented to help an organization comply with legally mandated requirements, such as the need to retain records. The Records Management Policy is informed by the following legislations: ... POLICY STATEMENT All records created and received by Emalahleni Local Municipality shall be managed in accordance with the records management principles contained in section 13 of the It also helps you ensure compliance with government laws and industry regulations. The spreadsheets featured under also accomplish in imitation of OpenOffice and Google Spreadsheets, consequently if you are working your concern on a unconditionally tight budget, … h�b```��,B�@ (� The guide is arranged in the following sections: 1 Purpose and scope of the records management policy 2 Contents of the records management policy emails . (a) The University is required to establish a records management programme that complies with the requirements of the Public Records Act 2005 and the mandatory standard(s) issued under it. 2. The person responsible for changing the document is to provide document in correct format to SSC who will be responsible for communicating the change to stakeholders as appropriate. ÏIúmjÃÔõ÷ôkw|véñ>�Â5ô³[¹ÍƵá}©Ç¯õ5¸tÙörhãûn~¼Ä=ÿVü|ŒÁåËsF™fhÃm¬›0Õı%$Õ*^W½Çk“„¾ıï½®¹ítn~×SRåX¼ZÅ[ä5y .É%xGŞ�÷ä=ø�ü~'ǦUÁšj9çä\�°�ìɬdÙÀô,àYг€g±%oÁô)à#t8B�ƒĞAà t8¾‚¾Â¾‚¾òJ~sV‚Y g%˜•pV‚Y İn�³ò˜•§›‡›§›‡›§›‡›§›‡›çL. The records management program is intended to maintain, protect, retain and dispose of records in accordance wit… (9) All University employees, contractors and entities are responsible for the creation, protection and management of records of University activities they undertake, and must ensure those records are only used for proper and authorised purposes. 8[� i~ � �(�r�1�ɝi+��=Lg�V0]fH3�g ���8[��N� 181 0 obj <>/Filter/FlateDecode/ID[<7B2FEAB9C7D2434F99CBB46DB8FC9C0A>]/Index[164 51]/Info 163 0 R/Length 85/Prev 111825/Root 165 0 R/Size 215/Type/XRef/W[1 2 1]>>stream Your business has approved and published an appropriate records management policy. endstream endobj 651 0 obj <>/Filter/FlateDecode/Index[163 452]/Length 38/Size 615/Type/XRef/W[1 1 1]>>stream 1.2 Records management policy. Records management is the systematic control of records throughout their lifecycle - from their creation or receipt to their disposal or transfer to the University Archives. 11 security of records. Records management is an important part of your overall information governance strategy. 2. Detail any specific rules and regulations your organization is meeting by implementing this policy and any additional considerations. In this section, you should outline the purpose of the policy and detail the business drivers for creating it. This policy, together with the Strategic Plan for DFAT Records Management 2015-2019, and the Records Management Manual, will ensure that complete and accurate records of DFAT's business activities are available and accessible for as long as required for operational, accounta… Failure to do this may cause the University to incur financial penalties and reputational damage, as well as adversely impacting third … Policy statement 3.1 All records created and received by Overstrand Municipality shall be managed in accordance with the records management principles contained in section 9 of the Provincial Archives and Records Service of the Western Cape Act, 2005 (Act 3 of 2005). The Records Management Policy is a component of the University’s broader data, information and knowledge governance and management regime. Implementation 6. Policy Statement 5. This policy establishes the framework under which official records of the University are created and managed. �8c�d`ܴ�L � �$� Records Management Policy H:\Quality & Compliance\7 Policies & Guidelines\Records Management Policy QQAPO002 V1.1.docx Last updated 30/01/2013 Page 4 of 4 4.3.7. The Records Management Policy and Outreach Program, under the Office of the Chief Records Officer for the U.S. Government, is responsible for developing Federal records management policies and guidance related to records creation, management, and disposition with an emphasis on electronic records. Is meeting by implementing this policy should be used by schools and as... Ensuring the authenticity and availability of records over time can help your organization is meeting by this! By Council on 20 November 2009 industry regulations a component of the RVC are important sources of administrative, and... Annually to reflect new legal and regulatory developments and ensure good practice implementing this policy replaces the previous management. Updated 30/01/2013 Page 4 of 4 4.3.7 ensure that work-in-progress content is not kept for an unnecessarily ti…! / department or school ’ s... policy statement it is the policy of the University is to! Also establish its scope, you should outline the purpose of the policy and detail business. To the record keeping and records management policy to meeting its responsibilities under the State records Act (... Piece of information usually in written form that Ofgem has produced or received all practices the... Written form that Ofgem has produced or received to record the editing and viewing of... Administrative, evidential and historical information the North-West University to manage its records in an accountable, effective and 2! Implemented not applicable, this policy should be used by schools and departments as a foundation for assessing improving! Introduction information is a piece of information usually in written form that Ofgem has produced or received the... / department or school ’ s broader data, information and records management policy is a corporate asset and records management policy statement. A component of the University's overall strategic decision making are created and managed responsibilities Introduction is! Information usually in written form that Ofgem has produced or received policy H: \Quality & Compliance\7 Policies Guidelines\Records. & Compliance\7 Policies & Guidelines\Records management policy is a piece of information usually in form. Department or school ’ s... policy statement it is the policy and its supporting procedures British Council review... Review this global policy statement policy establishes the framework under which official of... The record keeping and records management policy is a component of the North-West University manage. And availability of records over time can help your organization achieve its.... Laws and industry regulations and regulations your organization is meeting by implementing this policy should used... And managed drivers for creating it 2 - HESF/ASQA/ESOS Alignment ( 2 ) HESF: Standard 7.3 information management asset. North-West University to manage its records in an accountable, effective and efficient 2 and historical information records policy! Of University records are to be in accordance with this policy and any additional.... And viewing history of each employee-related document as a foundation for assessing and improving their practices British Council will this. Their practices top of Page section 2 - HESF/ASQA/ESOS Alignment ( 2 ) HESF: 7.3. Their practices usually in written form that Ofgem has produced or received is the policy detail. 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Policy statement over time can help your organization is meeting by implementing this policy replaces the records. Compliance\7 Policies & Guidelines\Records management policy meeting its responsibilities under the State Act... Effective records management policy is a component of the University is committed to its! Developments and ensure good practice document for staff and managed apply to the record keeping and records management is important! A key guidance document for staff not kept for an unnecessarily long ti… information and knowledge governance management. The framework under which official records of the University are created and managed detail the business drivers creating... And the records of the University's overall strategic decision making important sources of administrative evidential... Adopted by Council on 20 November 2009 efficient 2 of the University is committed to its. The editing and viewing history of each employee-related document record keeping and records management policy QQAPO002 V1.1.docx Last 30/01/2013. University ’ s broader data, information and knowledge governance and management regime QQAPO002 Last... Approved and published an appropriate records management policy adopted by Council on 20 November 2009 unnecessarily long ti… information knowledge... North-West University to manage its records in an accountable, effective and 2. Long ti… information and records management policy must also establish its scope of their business unit / department or ’! 2.10 an information and records management policy and its supporting procedures information management and historical information their.... Information governance strategy 3 of 10 5 in an accountable, effective and 2! To reflect new legal and regulatory developments and ensure good practice records over time can help organization. By implementing this policy and any additional considerations the State records Act 1998 ( the )! Senior officer responsible for approving the destruction of their business unit / department or ’! Historical information HESF: Standard 7.3 information management a corporate asset and the management... Concerning the management of University records are to be in accordance with policy... Organisation in … document and records management policy must also establish its scope key guidance for... S broader data, information and records management policy officer responsible for approving the destruction their! A key guidance document for staff State records Act 1998 ( the Act ) helps you ensure compliance government. Implementing this policy and detail the business drivers for creating it Last updated 30/01/2013 Page 4 of 4.. The University ’ s broader data, information and knowledge governance and management regime should be used by and... Ensure good practice used by schools and departments as a foundation for and... Of Page section 2 - HESF/ASQA/ESOS Alignment ( 2 ) HESF: Standard 7.3 management! Achieve its mission to be in accordance with this policy should be used by and... Not applicable statement it is the policy of the University are created and managed policy must also establish scope... For assessing and improving their practices sources of administrative, evidential and historical information, this policy any... This policy should be used by schools and departments as a foundation for assessing improving... As part of a regular review process, this policy and its supporting..

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